Activity calendar booking assistant
- Lifestyle co-ordinators can create “activities”, invite volunteers by their interests and availability and invite participants (ie residents) suppliers and staff. Activities coordinator logs in and enters events/activities in calendar.
- Can add resident names, from list against activities, book them in
- Can book in “suppliers”, being volunteers and other for the activity, they get meeting invite via email, and can accept via normal outlook protocols. Using coordinators (login id’s) email address.
- Contacts are listed with normal contact details, including categorisation: supplier or type of volunteer
- Has a “second” calendar that can “overlay” the main activity calendar, whereby availability of volunteers can be placed..linked to contact detail for volunteer (ideally in simple categories: mornings; afternoons; evenings; nights). And can also be used to record hours (times) and notes on contributions.
- Can print very professional looking calendars for notice boards
- Has a confirmation against residents after an activity, with an area for note on activity by each resident
- Publishing of activities/event run, to guardians (relatives) with comments on individuals and how the group activities via login and/or facebook and twitter interfaces.
- Volunteer interaction. Volunteers can “accept” invitations through any iCal supported system (outlook, gmail, etc) or go online from any Internet connected computer to view and print their schedule; change their availability, etc.
- Project management (paid version) via online tools that establishes formal projects and reporting involving volunteers, including resource usage and bookings.
- Logging volunteer hours (paid version)
- Online gantt charts (paid version)
Booking activity step one
Enter key activity detail
Booking activity step two
Select participants in the event (or potential participants, can manually accept later)
Booking activity step three
Search for available volunteers for that event at those times
The Benefits
- it is free, no catches
- paperless can access anywhere
- secure, privacy protected
- one source of all volunteers details
- checklists for legal compliance
- easy matching and booking volunteers to activities
- join the Wiki community for ideas
